How to Choose the Right Safety Management Software
Safety management software has only recently started to reach its full potential. The internet—and the speed of new technology—has enhanced the capabilities of the software, making it increasingly helpful in all sorts of scenarios.
However, there are many different types and functions of safety software, and knowing how to choose the right one takes time and research. Fortunately, this is our area of expertise. We’ve put together a guide to help you choose the best safety management software for your needs. Keep reading to learn more.
Why do you need safety management software?
This may seem like a no-brainer, but many companies are still resistant to using safety software. Why? Because in some cases the application and approach are different than industry norms. Many business owners don’t necessarily see the advantages of integrating software into their daily routines.
In reality, it can save them hundreds of thousands of dollars, provide superior protection for workers, and reduce risk as more health and safety data is collected over time. There’s a real problem with accurate reporting on worksites. People get busy, incidents may not seem like a big deal, or paperwork gets lost in the shuffle.
Accurate reporting and tracking allow companies to prevent incidents before they happen. These preventative measures help improve work conditions and ensure compliance across the board. Safety management software is an important part of effective safety management systems, and can replace outdated and faulty reporting methods used in the past.
Why do some companies resist using EHS software?
“Resist” may be a strong word, but some EHS software can be difficult to use without direction. Many companies develop habits around incident tracking and reporting that are difficult to change. This is why integration can take time and a real understanding of the advantages of using state-of-the-art safety management software. Additional barriers to use include:
Problems incorporating the software
Integration into existing IT systems can prove challenging. Not every company has a highly skilled tech department that’s equipped to merge existing systems with new software.
However, many companies offer software that is compatible with different systems. It doesn’t take a rocket scientist to integrate EHS software into your existing programming (although it helps). Even if you do have to make some changes or hire a tech professional, this is something that you’ll probably only have to do once.
This is another reason why it’s so important to choose software that can grow with your company. Look at the capability of the safety management software to adapt to your needs when purchasing.
Difficulty using the software
Another issue many employers worry about is the ability of their workers to use and get the most out of the software. Many people develop routines at work that they come to rely on. While these routines aren’t always the most efficient use of time, they are comfortable.
Safety management software requires that everybody use it correctly in order for it to work as it should. Implementation can be rough when you have a wide range of employees who all need to learn how to use the software. However, this can be offset by companies who send people in to train your employees on the proper use of software.
This is something that SafetyTek does to lower the barrier of use. Every member of the team that needs to learn how to use the software is taught first hand exactly how to apply it to their job.
Lack of consistency
We talked a bit about this earlier. Safety management software can’t do its job if the information isn’t put into the system consistently. Everyone needs to be on board with the new procedures and properly trained on how to use the software.
Occasionally, companies will have a difficult time implementing safety software because it isn’t being used regularly. When you’re trying to use too many different methods for tracking incidents and risk management, it’s easy to misplace or overlook information.
Safety management software makes it easy to keep every crucial piece of information in one place. It also acts to help companies maintain compliance, stay in contact with OSHA, and vastly reduce the risk of accidents on the worksite.
Which safety management tools do you need?
Different companies have very different needs. They may be different sizes or even work in unrelated industries. Because of this, it’s important to really evaluate what you’re looking for in safety software.
All companies place the safety of their employees at the highest priority. However, the software they need will have to function in a way that supports this. For some companies, this means being able to quickly track incidents and report major changes to the authorities.
Others may need software that converts all of their paperwork into a vast database of safety information. Not only is this fantastic for risk assessment but it also allows employers to create training materials that are specific to their industry.
Before you choose the best safety management software for you, sit down and create a checklist of all of the features you believe to be necessary. When you speak to a software provider, ask about these features and find out exactly how their software is going to work for you.
SafetyTek can help.
The experts at SafetyTek share one goal: to keep workers as safe as possible no matter what situation they’re in. We want everyone to go home safely to their friends and family at the end of every workday.
This means that we’ll always do our best to point you in the direction of the best safety software for your needs. Contact us today for more information about our safety management software, and to see if our products will help reduce risk on your worksite.